U.C.  BERKELEY  UBRARY 


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TIbe  Xllnlverstti?  ot  Cbicago 

FOUNDED  BY  JOHN  D.  ROCKEFELLER 


XTbe  TUntvcraltis  Ulbtatics 


RULES  FOR 
SHELFLISTING 


THE  UNIVERSITY  OF  CHICAGO  PRESS 
CHICAGO,  ILLINOIS 

1919 


v\OOV 


PREFATORY  NOTE 

It  has  been  the  practice  of  the  University  of  Chicago  Libra- 
ries, since  the  reorganization  of  catalogs  and  classifications  begun 
in  19 1 1,  to  print,  multigraph,  or  type  on  cards,  rules  governing 
routine,  points  in  cataloging,  classification,  or  shelflisting  not 
covered  by  the  printed  rules  and  forms  issued  by  the  Library 
of  Congress,  the  A.L.A.  Rules,  or  other  guides  suppHed  for 
use  of  the  assistants  in  the  Cataloging  and  Classification 
Departments. 

When  the  Rules  for  Shelfhsting  were  formulated,  they  were 
found  to  be  so  voluminous  that  it  was  feared  the  card  form  might 
prove  awkward,  and  it  was  accordingly  decided  to  print  them  in 
pamphlet  form. 

In  view  of  the  fact  that  the  University  of  Chicago  Libraries 
use  the  Library  of  Congress  classification,  the  Rules  may  have 
little  interest  outside  of  the  Libraries  which  have  adopted  that 
classification.  Copies  will,  however,  be  sent  on  request,  to  any 
Library  interested,  and  with  which  the  University  of  Chicago 
Libraries  have  exchange  relations.  The  Rules  have  been  com- 
piled by  Miss  H.  A-JTitsworth,  Head  Shelflister  and  Mr.  K.  T. 
Jacobsen,  Chief  of  the  Classification  Department. 

J.  C.  M.  Hanson,  Associate  Director 


417943 


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•  •     •   •.    •   , 

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RULES  FOR  SHELFLISTING 

In  general  the  work  of  the  shelfHster  has  two  phases — the 
assignment  of  book  numbers,  and  shelfUsting  proper.  For 
rules  in  regard  to  the  assignment  of  book  numbers,  see  annotated 
copies  of  Author  Notation  in  the  Library  of  Congress,  by  A.  C. 
Laws.  For  rules  in  regard  to  shelflisting,  see  in  addition  to 
those  given  below,  the  rules  on  cards  under  heading  Shelf- 
hsting.  Classification,  etc.,  also  sample  cards  at  the  desk  of 
the  Head  shelflister. 

Briefly,  shelflisting  consists  of  making  out  the  shelflist 
card  and  marking  the  call  number  on  the  verso  of  the  title-page 
of  the  book.  Of  the  details  of  the  work  as  carried  out  in  the 
University  of  Chicago  libraries,  the  following  are  the  main 
points: 

I.  Heading. — Use  the  entry  adopted  by  the  Cataloging 
department,  underlining  as  on  the  main  card,  and  substituting 
initials  for  the  full  form  of  personal  names  unless  the  author  has 
but  one  given  name,  in  which  case  give  name  in  full.  Use 
author's  dates  or  other  marks  of  distinction  only  when  necessary 
to  distinguish  between  authors  of  the  same  name. 

II.  Title. — Use  brief  title,  following  the  form  of  the  catalog 
entry.  Indicate  matter  omitted  in  the  title  by  three  dots 
(.  .  .).  Give  enough  of  the  title  to  identify  the  book  and  to 
explain  the  classification,  including  matter  in  regard  to  editor, 
translator  and  edition,  in  the  form  of  the  catalog  entry. 

III.  Imprint. — Of  the  imprint,  give  only  the  date  unless 
there  are  two  editions  of  the  same  date,  in  which  case  include 
place  of  publication  and,  if  necessary,  publisher. 

IV.  Collation. — Omit  collation  except  number  of  volumes, 
if  the  work  is  published  in  more  than  one  volume,  or  pagination, 
if  that  is  the  only  means  of  identifying  the  edition. 


V.  Xotes. — Include  notes  of  importance  for  the  assignment 
of  book  numbers,  e.g.,  other  forms  of  title  or  relation  of  the 
work  in  hand  to  other  works. 

VI.  Subject  headings. — /\.t  the  bottom  of  the  card  give  the 
first  subject  heading  as  given  on  the  catalog  card,  using  any 
self-evident  abbreviations.  In  special  cases  a  second  subject 
may  be  necessary  to  explain  the  classification  or  book  number. 
If  there  is  more  than  one  edition  of  a  title,  give  the  subject 
on  the  shelflist  card  for  one  edition  only. 

VII.  Call  niimher. — As  each  title  is  assigned  its  book 
number,  the  call  number,  consisting  of  the  classification  and 
book  number,  is  placed  on  the  catalog  card  in  the  upper  left- 
hand  corner.  Copy  this  on  the  shelflist  card  in  like  manner. 
If  the  book  is  more  than  30  cm.  in  height,  place  the  small  / 
indicating  "folio"'  just  preceding  the  call  number  and  between 

1     r  ,DG76 

the  Imes — e.g.,  i     ,,. 
.H2 

Include  indications  of  special  locations  as  part  of  the  call  num- 
ber. Unless  otherwise  specified,  such  special  locations  refer  to 
copy  I.  The  exception  to  this  is  ''Rare  bk  room,"  which  refers 
to  all  copies  unless  otherwise  stated.  The  special  locations  now 
in  use  are:  R.R.,  Cat.,  Acq.,  Classif.,  Rare  bk  room,  Hist.  R.R., 
Mod.  Lang.,  Lane  col.,  Gunsaulus  col.,  Hodge  col.,  Eckels  col., 
Director's  off.,  Assoc.  Dir.  off.,  Mss.  room. 

VIII.  Accession  number. — Give  the  accession  number  on 
the  third  line  following  the  collation,  at  the  extreme  left  of  the 
card.  If  the  collation  calls  for  more  than  one  volume  and  the 
set  is  complete,  use  no  volume  numbers  after  the  accession 
numbers.  If  the  set  is  not  complete,  indicate  by  volume 
numbers  which  volumes  are  in  the  library.  For  example,  the 
set  consists  of  three  volumes,  and  the  library  has  \-.  1-2.  Give 
"3  V."  in  the  collation  and  for  the  accession  numbers  write 
"3384-85,  V.  1-2."  For  sets,  if  the  accession  numbers  are 
regular  and  inclusive,  write  "3384-8(;"  for  a  complete  6-volume 
set.     If,  however,  there  is  irregularity  or  the  numbers  arc  not 

T 


inclusive  and  consecutive,  give  each  number  a  line,  indicating 
volume  number  after  accession  number.  Leave  space  for  all 
missing  volumes.  If  there  is  not  room  for  the  accession  numbers 
on  card  i ,  use  a  second  card,  giving  call  number  and  card  number 
but  no  heading.  If  volumes  listed  on  the  catalog  card  cannot 
be  found  by  the  shelflister,  do  not  add  them  to  the  shelfiist 
but  mark  "Wanting"  and  date  after  the  accession  numbers  on 
the  catalog  card. 

IX.  Copies. — In  case  of  several  copies,  arrange  all  books  of 
the  General  Library  and  departmental  libraries  merged  with 
the  General  Library  first,  assigning  copy  numbers  in  the  order 
of  accession  numbers.  Arrange  other  departments  alphabeti- 
cally by  location;  under  each  department  arrange  by  size  of 
accession  number.  If  the  work  is  published  in  more  than  one 
volume,  list  together  all  material  in  the  group  mentioned 
above,  forming  one  set  as  complete  as  possible,  other  volumes 
forming  possible  additional  sets.  Copies  from  the  departmental 
libraries  are  to  be  listed  as  sets  in  each  library,  books  from  one 
department  never  being  inserted  in  the  set  of  another  depart- 
ment. For  example,  the  set  consists  of  lo  volumes.  General 
Library  has  88431-36,  v.  1-6;  105242-43,  v.  9-10.  History  has 
85699,  V.  6.  Education  has  669542-44,  v.  8-10.  Psychology  has 
78465,  V.  i;   78467-70,  V.  3-6.     The  shelfiist  should  read: 

88431-36,  V.  1-5  78465,  cop.  3,  V.  I,  Ps. 

85699,  V.  6 

78467-70,  cop.  3,  V.  3-6,  Ps. 


105242-43,  V.  9-10 


669542-43,  cop.  2,  V.  8-10,  Ed. 

However,  in  all  cases  of  incomplete  sets  where  volumes  from  one 
department  might  be  transferred  to  another  department  and 
so  complete  a  set,  refer  the  matter  to  the  Head  classifier.     In 


case  of  such  transfer,  make  sure  that  the  location  marks  in 
books  and  on  catalog  cards  are  corrected.  In  the  above  example 
copies  2  and  3  should  if  possible  be  combined,  v.  8  being  trans- 
ferred to  the  General  Library. 

X.  Location. — If  the  book  belongs  to  a  departmental  library 
not  merged  with  the  General  Library,  add  the  location  as  given 
on  the  catalog  card,  after  the  accession  number.  Always  com- 
pare this  location  with  that  given  on  the  bookplate.  Every 
book  belonging  to  a  departmental  hbrary  not  merged  with  the 
General  Library  will  have  inserted  in  it  a  manila  slip  with  indi- 
cation of  the  department.  If  there  is  also  inserted  the  printed 
form  showing  that  the  book  is  loaned  by  the  General  Library 
to  a  department,  see  that  the  location  symbol  on  the  bookplate 
is  changed  to  read  "Gen.  Lib."  and  that  the  symbol  on  the 

official  catalog  card   reads  ''G.  cd.  for ."     Such  books 

will  be  forwarded  daily  on  the  truck  provided  for  current 
material. 

XL  Original  title. — When  known,  write  the  original  title, 
in  red,  at  the  bottom  of  the  card.  Some  books  require  the 
original  title  for  the  assignment  of  the  book  number — such 
books  may  be  returned  to  the  Cataloging  department  for 
this    information. 

XII.  Signature  atid  date. — Give  signature  of  assistant  who 
has  assigned  book  number,  and  date  of  shelflisting  in  the 
lower  right-hand  corner  of  the  card — e.g.,  "Ti.  10/7/19." 
An  X  following  the  date  indicates  a  ''rush"  book. 

XIII.  Serials. — Open  serials  or  closed  serials  with  more 
than  two  volumes  missing  are  kept  on  the  serial  record,  a  dummy 
only  being  made  for  the  shelflist.  This  dummy  is  made  like 
the  shelflist  card  except  that  the  stamp  ''For  additions  see 
serial  record"  is  used  in  the  place  of  accession  numbers.  This 
stamp  is  also  added  on  the  face  of  the  official  card.  The 
serial  record  card  is  made  out  on  a  specially  ruled  card — see 
special  rule  on  cards  under  "Serial  record."  Place  a  slip 
marked  "Period."  in  each  periodical  shelflisted  as  an  indication 


to  the  labeller  of  the  height  of  the  label.  If  a  serial  entry  stands 
for  a  publication  which  forms  a  part  of  another  serial,  trace 
such  serial  analytic  on  the  back  of  the  card  representing  the 
main  serial,  provided  always  that  the  two  serials  are  published 
together.  On  the  serial  analytic  entry  card,  a  note  indicating 
the  publication  in  or  with  which  each  number  appears  takes  the 
place  of  the  accession  number,  and  the  call  number  is  placed 
opposite  the  individual  volume.  If  the  serial  is  published  regu- 
larly as  a  part  of  the  other  publication,  the  call  number  should 
be  placed  in  the  upper  left-hand  corner,  lower  than  for  a  main 
card,  with  the  series  note  following  it. 

XIV.  Series  on  serial  record. — For  sake  of  economy,  most 
series  are  kept  up  on  the  serial  record  instead  of  on  the  shelflist. 
Such  series  are  then  treated  as  serials  except  that  if  "Contents" 
is  given,  the  ofhcial  card  is  not  stamped  "For  additions  see 
serial  record"  and  that,  on  the  dummy  and  serial  record  cards, 
in  the  upper  right-hand  corner  is  written  in  red,  "Anals.," 
"Contents,"  according  as  the  set  is  analyzed  and  the  contents 
given.  For  such  series  make  a  slip  with  entry,  short  title,  and 
call  number  for  the  assistant  in  charge  of  analytics.  When  there 
are  analytic  cards  place  the  call  number,  including  volume 
number,  on  each,  and  if  the  analytic  is  either  a  Library  of 
Congress  or  John  Crerar  card,  stamp  the  green  card  "Depos.  cd. 
not  used."  If,  however,  the  printed  analytics  are  already  in 
hand,  fasten  the  cards  for  each  volume  separately,  with  a  second 
fastening  around  the  entire  group.  Under  this  second  fastening 
insert  a  slip  with  call  number  and  note  "Take  volume  numbers 
from  individual  cards." 

XV.  Series  cards. — Add  the  call  number  in  the  left  margin 
opposite  the  proper  entry,  and  for  books  of  departmental 
libraries  not  merged  with  the  General  Library  give  location 
symbols  below,  in  curves. 

XVI.  Two  editions  cataloged  on  one  card. — Shelflist  each 
edition  separately.  Supplements  and  indexes  may  be  shelf- 
listed  on  the  same  card  as  the  main  set  if  they  have  the  same 


call  number,  but  the  accession  number  must  be  placed  after 
the  entry  to  which  it  refers,  not  with  the  main  set.  Enter 
indexes  for  serials  on  the  serial  record  card. 

XVII.  Partially  classified. — As  certain  of  the  classification 
schedules  are  not  yet  completed,  some  books  can  at  present  be 
but  partially  classified.  For  such  partially  classified  works, 
write  the  call  numbers  in  pencil.  If  a  printed  card  is  ordered, 
do  not  use  the  depository  card  for  the  shelflist,  but  type  a 
card.     Stamp  green  card  "Depos.  cd.  not  used." 

XVIII.  Dissertations. — Always  use  the  note  ''Thesis" 
or  its  equivalent  in  other  languages.  Do  not  label  theses 
added  to  the  Chemistry  library. 

XIX.  Other  editions  previously  listed. — When  it  is  found  that 
another  edition  of  the  title  in  hand  has  already  been  shelf- 
listed,  note  whether  the  new  edition  has  its  subjects  and  added 
entries  marked  "Stamp"  or  "Stamped."  If  this  has  not  been 
done,  stamp  the  new  catalog  card  in  the  upper  right-hand  corner, 
"Other  editions  listed." 

XX.  ''In  haste''  books. — Shelflist  and  give  to  the  reviser 
at, once  books  with  pink  slips  indicating  special  haste. 

XXI.  Marking  books. — As  each  book  is  classified,  the 
classifier  writes  the  classification  on  the  verso  of  the  title-page. 
The  assistant  who  assigns  book  numbers  copies  this  number  on 
the  catalog  card  and  fills  out  the  book  number.  The  shelf- 
lister  adds  to  the  book  whatever  is  necessary  to  make  the 
call  number  in  the  book  agree  with  that  on  the  catalog  card, 
marks  this  number  on  the  page  opposite  the  accession  number. 
In  the  case  of  sets,  if  the  binding  does  not  show  the  correct 
volume  numbering,  add  it  to  the  call  number  in  the  book.  Also 
add  copy  numbers  as  given  on  the  shelflist  card.  Particularly 
in  case  of  serials,  if  the  period  covered  by  the  book  does  not 
appear  on  the  binding,  write  these  dates  on  the  narrow  white 
slip  provided  for  that  purpose  and  insert  in  book.  Write  call 
numljer  plainly  both  in  book  and  on  cards. 


XXII.  Books  not  to  he  labelled. — Books  with  location 
"Classics"  if  partially  classified,  and  Chemistry  theses  are 
taken  from  the  truck  and  returned  to  the  department  unlabelled. 

XXIII.  Unbound  material. — Write  the  call  number  on  recto 
of  leaf  following  the  title-page  and  on  cover.  In  place  of 
accession  number,  write  in  pencil  ''unb."  See*  also  special 
rules  on  cards  under  ''Shelf listing"  and  ''Binding — Routine  in 
shelflisting  room." 

XXIV.  Yerkes  books. — See  special  rules  on  cards  under 
''Yerkes  books — Rules  for  shelf Hsting." 

XXV.  Psychology  books. — Write  "Psychol."  below  call 
number  in  book. 

XXVI.  Chemistry  theses. — See  under  "  Dissertations  "  above. 

XXVII.  Printed  cards. — When  a  Library  of  Congress  or 
John  Crerar  card  is  ordered  for  the  catalog,  use  the  depository 
card  for  the  shelf  list,  erasing  the  stamp  "In  the  John  Crerar 
library"  from  the  John  Crerar  cards.  In  case  the  card  ordered 
stands  for  a  different  edition  from  the  book  in  hand,  line  out  with 
a  ruler  all  corrections  indicated  on  the  green  card — never  scratch 
or  mutilate  the  depository  card — and  add  corrections  neces- 
sary for  the  shelf  list,  e.g.,  important  matter  in  the  title, 
information  in  regard  to  editor,  translator  and  edition,  date, 
number  of  volumes,  important  notes.  New  material  is  often 
better  added  as  a  note  than  inserted  in  the  body  of  the  entry. 
Compare  Library  of  Congress  or  John  Crerar  serial  number 
with  that  given  on  the  green  card.  For  the  shelflist,  use  only 
the  cards  giving  information  of  value  to  the  shelfHst.  If  but 
a  part  of  the  set  of  cards  is  used  in  the  shelflist,  indicate  the 
cards  so  used  on  the  green  card  under  the  serial  number,  e.g., 
"Cards  1-2  used  for  shelflist."  For  cards  printed  before  1905 
this  information  need  not  be  given.  If  the  card  with  the 
Library  of  Congress  call  number  is  not  used,  copy  the  call  number 
on  the  shelflist  card  just  above  the  signature.  If  for  any  reason 
the  depository  card  is  not  used,  stamp  "Depos.  cd.  not  used" 


beneath  the  serial  number.  If  two  editions  of  a  title  are 
being  cataloged  at  the  same  time,  the  same  card  being  ordered 
twice,  use  a  written  card  for  the  shelflist  to  represent  one  edition 
and  stamp  that  card  as  indicated  above.  Do  not  use  for  the 
shelflist  Berlin  cards.  Harvard  cards,  or  Library  of  Congress 
cards  stamped  "In  the  John  Crerar  library."  If  it  is  necessary 
to  write  a  card  for  the  shelflist,  use  the  typewriter.  See  sample 
order-card  and  Library  of  Congress  card  corrected  for  shelf- 
list filed  at  desk  of  Head  shelflister. 

XXVIII.  Statistics. — Record  must  be  kept  of  the  daily  work 
of  each  shelflister.  This  information  is  to  include  number  of 
titles,  number  of  volumes,  number  of  hours  spent  in  work  other 
than  shelflisting,  and  number  of  trucks  completed.  Keep 
this  record,  summarized  by  days,  on  the  card  ruled  for  that 
purpose.  At  the  end  of  each  month  hand  a  duplicate,  with 
totals  indicated,  to  the  head  of  the  department.  In  count- 
ing volumes,  follow  the  main  volume  division  as  given  on 
the  catalog  card,  i.e.,  ''  2  v.  in  i  *'  counts  as  two  volumes,  ''4  v. 
in  5"  as  four,  etc. 


OF  C'' 


14  DAY  USE 

RETURN  TO  DESK  FROM  WHICH  BORROWED 

tlBRARY  SCHOOL  LIBRARY 

This  book  is  due  on  the  last  date  stamped  below,  or 

on  the  date  to  which  renewed. 

Renewed  books  are  subject  to  immediate  recall. 


NOV  9  -  1967 


DEC19197Q 


LD  21-40m-10,'65 
(F7763sl0)476 


General  Library 

University  of  California 

Berkeley 


